Fax phone book
Use the HP ToolboxFX Fax phone book to add and remove individuals or groups on your speed-dial
list, import phone books from a variety of sources, and update and maintain your contact list.
●
To add an individual contact to your speed-dial list, select the check box next to the speed dial
number that you want to specify. Type the contact name in the Contact name window. Type the
fax number in the Fax number window. Click Add/Edit.
●
To add a group of contacts to your speed-dial list, select the check box next to the speed-dial
number that you want to specify. Click New/Edit Group. Double-click a contact name from the
list on the left to move it to the group list on the right, or select a name on the left and then click
the appropriate arrow to move it to the group list on the right. You can also use those two
methods to move names from right to left. When you have created a group, type a name in the
Group name window, and then click OK.
●
To edit an existing individual speed-dial entry, click anywhere on the row containing the contact
name to select it, type changes in the appropriate windows, and then click Add/Edit. You can
also make changes directly in the phone book directory list by clicking the entry and typing your
changes. Make sure that you do not have a check mark in the Select column.
●
To edit an existing group-speed-dial entry, click anywhere on the row containing the group
name to select it, and then click New/Edit Group. Make any required changes, and then click
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OK. You can make changes to the name of the group directly in the phone book directory list by
clicking the entry and typing your changes. Make sure that you do not have a check mark in the
Select column.
●
To delete an entry from the speed-dial list, select the item and then click Delete.
●
To move speed dial entries, you can select the entry and then click Move, or you can select
Move and then specify the entry in the dialog box. Either select Next empty row or specify the
number of the row where you want to move the entry.
NOTE
If you specify a row that is occupied, the new entry will overwrite the existing
entry.
●
To import contacts from a phone book that exists in Lotus Notes, Outlook, or Outlook Express,
click Import Phone Book. Select the appropriate software program, navigate to the appropriate
file, and then click OK. You can also select individual entries from the phone book instead of
importing the entire phone book.
●
To select all of the entries in your speed-dial list, click the Select column heading.
In addition to numerical digits, the following are valid characters for fax numbers:
●
(
●
)
●
+
●
-
●
*
●
#
●
R
●
W
●
.
●
,
●
<space>
NOTE
You must click Apply before your changes take effect.
For more information about faxes, see
Fax
.
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Chapter 12 Managing the all-in-one and maintenance
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